People are not always in the same office/timezone.
Brings people together via a web browser. As long as team members have email, they will be kept in the loop via automatic notifications.
A project involves many tasks, often undocumented, held in the head of the person who did it last time.
Writing down what needs to be done is the only way to ensure tasks can be effectively shared. This system allows anyone to add new items and can easily add themselves to any project task.
Getting people to help as volunteers is difficult because that's the nature of volunteer-based organizations.
Allows project managers to publish the entire list of what needs to happen, giving volunteers/team members the option of contributing where/when they can.
Events are made better with experience, but only if there is some process for recording what happened last time.
When it's time to "rerun" the same event, you can go back to the previous list of tasks to learn how it was done the previous time. A "project loader" is available so that if an event took 43 tasks, those can be reinserted for the current project, giving project coordinators a huge starting block from which to begin.
Projects can stumble when team members are not held accountable.
To check on tasks and make comments takes only a few minutes; there is no excuse for not being visible/active in the completion of a project. As a project/event manager, it's simple to see who did what and when.
You can't brainstorm alone.
When a project is started, project members are added. They can respond to open tasks, or add new ones to support the overall goal.
Lack of success is often about weak process management.
This system supports managing what needs to be done, with the processes of how to do it. Multiple people can stay on the same page by ensuring the processes are managed properly.
Projects are difficult to control when email is the primary communication tool.
Using this puts everything in one place: All communcations, all file attachments. If someone is added to the project later, they can go to one place to see the history of what's been done before them. Using this eliminates "information scatter" that comes from trying to manage with email.
Volunteers don't volunteer when expectations are not well defined.
When tasks are created, they can include an expected amount of time required along with a due date. Events and projects that depend on volunteers have a higher rate of success when all tasks are kept visible to the entire team of supporters.
How did we do this last time? (a.k.a., That person is gone)
By giving people a way to easily record the steps they took makes for a useful breadcrumb trail. Being able to see what decisions are made in the life of a project gives managers a way to improve the next time that event/project is repeated....continuos improvement.
|
|
|
Every Joomla Site You Build Should Have Dingo |
 |
 |
 |
|
Sure, you might expect us to say that. It would seem that we're just trying to sell more Dingos.
But that's not our intent with this story
Here's how it works. You know this is the 100% the truth.
Every and we mean *every* Joomla site that involves something more than a Fantastico install requires design, planning, resource management, communication, collaboration, client follow-up and, if you bill by the hour, the tracking of time.
A Joomla project requires a number of skills, often times delivered by a number of different people. Sometimes from different locations. Copywriters, graphic artists, photographers, programmers and content engineers. |
|
Read more...
|
|
When is it a good time to use Dingo? Here are some ways you can use Dingo to greatly improve both communication and accountability: - You need to delegate assignments. Create a task and assign it to the rest of the team.
- You need a reminder for a task you should complete. Create a task and assign it to yourself.
- You need somebody else to take control over a task, or just help. Add a new resource to a current task.
- You need to store a document. Attach a document to the appropriate item.
- You have to send and record some sensitive information, but email does not seem safe enough. Store the information into a document and attach it to the appropriate item. *
- You need to ask a question and put it out there. Create a task and wait. When you’re satisfied with the response, close it. The information will be stored away for others to see.
- You want to offer suggestions. Add a comment.
- You want to gather the results of your research in one place. Create a task and systematically gather information, in the form of comments or attachments. Everything ends up in one place.
- You have some ideas that can later develop into a project. Create a project and fill it with tasks. Here is a list you won’t lose. Come back to it later, when you are ready to take on the work.
- You want to evaluate the resources needed for a project or task. Create a project and tasks. As you work, record your time spent on each task. When you’re done, print a report totaling all your hours, or share it with others online.
All interaction you may need to have with others in your group, as well as all the efforts that go into planning and completing a project can be reduced to the few actions above. When these basic ways of communication are covered, you can (if you wish) start to freely embroider on your process, with no major risks attached.
* Taskhopper Dingo is by default, no safer than any other aspect of Joomla. However, by adding SSL to your Dingo application is a simple/inexpensive way to increase data security. The point is more that emailing sensitive documents is never a good idea. Using a secure connetion and having users come to the document is often a better method. |
|
Do you recognize yourself in any of these? Trapped-in-the-PastYour office is full of sticky notes, you delegate tasks by email, and spend a good part of your day synchronizing the efforts of disparate employees. As the project advances, the communication needs grow exponentially and you feel the disastrous effects of the right hand not knowing what the left hand is doing. You know the way you manage your workload is just not working, but are not sure exactly what you need. Your problem: you are trying to survive in today’s economy with yesterday’s tools. Solution: Update them! Start with Dingo. |
|
Read more...
|
|
Why Dingo Will Help Your Business |
|
|
|
|
Great technology does not ask you to change your process - it assists the one that you have already. However, when a product helps you see the holes in your cheese by giving you a simple, one-fits-all business model, superior to what you had before – you have put your hands on more than a tool: you have secured business counseling at no additional charge. Former users of TaskHopper say it clearly: once they start using it, they immediately have a feeling of indispensability. The process supported by both Dingo and TaskHopper is so efficient, that turning back to their old ways is not an option anymore. Why? The answer is simple: Dingo is built on universal business rules. Here are a handful of them. Right hand MUST know at every step what left hand is doing. Lack of good communication may bury your project alive. Little slips or serious doses of miscommunication may erode the project chances of success and transform your great vision into an undefined mass of missed opportunities - whether there are 2 or 200 people involved. Dingo is your bridge to others, whether you use it to delegate tasks, to ask for help, to document completed assignments, or to let others know about your whereabouts. If usually the need for communication grows exponentially with the number of people involved and as the project progresses, Dingo entirely flattens out the numbers. The communication stops being two-sided and information becomes instantly available to everybody. Every project, even those of moderate size, needs a central repository of communication data.
|
|
|
|
|
<< Start < Prev 1 2 Next > End >>
|
|
Page 1 of 2 |
